Jump-Starting the Project Portfolio

TeamHeadquarters defines Project Framework as a consistent series of Phases a project may go through, along with the checkpoints, or “Gates”, that control a project’s transition between phases.  

When managing a portfolio of projects, it is helpful to assess the progress and status of all projects within this common framework.

After defining a consistent series of Phases and Gates as your organization’s Project Framework, the System Administrator implements these settings with the System Administration tools (right-click on your Domain and select System Administration).

A small amount of information about each project goes a long way when it’s available for all projects.  

Have your project managers create their projects in TeamHeadquarters and fill in the basic information shown here, including Start Date, Estimated End Date, % Complete, and State.  Enter a brief description in the comments, and click the Gates until the current phase is highlighted.

Management Reports provide a link between the individual projects and the Enterprise Project Portfolio Reports by giving project managers a chance to review and update their projects prior to review by management.

Have the project managers prepare these brief summaries of their project status, with a focus on the written descriptions.

Instructions for preparing a Management Report are found on the project’s menu.

This type of report is commonly used for managing a project portfolio.  With TeamHeadquarters, the Framework Report is driven by the most recent Management Reports for the individual projects.