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Project and Portfolio management software tends to be used for strategic management and planning. However, organizations will fail to satisfy the basic need to make their teams more effective unless the software is used to manage the actual work being done. How many of your knowledge workers follow a Gantt chart for all of their work, all day, every day. Most organizations will agree that it’s not common. It is also not a problem – unless you have decided to become more effective as an organization. It may be easier to make the team more effective by becoming more involved in prioritizing their work.
One Task List is about empowering teams to do their job making it easier to set priorities. These are the 7 habits:
To assign work, “Formalize the Informal” with either Tickets or Tasks. This notion centralizes work assignments, so that management knows what’s going on.
Maintain a ‘Do-ing’ list. To-Do lists tend to define many items that will not be done today. Convert them to ‘Do-ing’ lists using My Tickets and deferring all but today’s work (“what are you doing now, and for the rest of the day?”).
Frequent, short reviews of the Do-ing list with managers or supervisors. Avoid being surprised to find out that people are not working on the ‘right’ thing, since the 'right' thing can change frequently.
Use the Bring-Forward system to record and defer new ideas, rather than interrupting today's do-ing list.
Check the ‘Do-ing’ list before interrupting the worker.
Require that all people and projects be “Management Ready” at all times.
man•ag•er n. One who controls resources and expenditures.
Does your organization recognize the definition of ‘manager’? Whether you work in self-managed teams, or in a closely supervised setting, ensure that the roles been clearly defined, so that everyone knows who sets the priorities.
