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This information applies to pre-Version 6 TeamHeadquarters. |
This folder is used to manage a project's events and meetings. The user can add scheduled events, create appointments, schedule meetings and add attendees. The user can also access a day, week and month view of the project's schedule.
Access the project calendar by right clicking on the calendar folder and selecting View Calendar from the menu. This will bring up the calendar in its default day view.
The project calendar window has two separate sections: the left hand view, which shows the events and task due date information for the currently selected date; and the right hand calendar pane. The right side displays the 3 available calendar views discussed below. To change views, click on the appropriate view tab. You may also use the three buttons located at the top right hand side of the window to move forward to the Next time frame or the Previous button to move back one time cycle. There is also a Today button that will take you back to the time cycle with the current date displayed.
Day View - Is a list of the workday broken out into half hour increments as well as pre-office hours and after office hours. To create or edit an event click on the time slot you would like the event to start on. A create new event dialog window will be displayed with the start date set to the date selected.
Week View - Is a list of the workweek broken out into one-day increments. To create or edit an event click on the time slot you would like the event to start on. A create new event dialog window will be displayed with the start date set to the date selected.
Month View - Is a calendar view of the month. To create or edit an event click on the time slot you would like the event to start on. A create new event dialog window will be displayed with the start date set to the date selected.
In the month and week views, days that a task and or an event is scheduled to start or end are highlighted in green. By selecting one of these days highlighted in green you will see information about that event in the left hand panel. To display the day view from within the month or week view, click on the number for that day.
Click on the desired project to open its main menu.
Right click on the 
Calendar on the main
menu (or in the left side tree view, under Project Details) and select
New Event.
Provide a name, start date/time, end date/time, location, and comments/description.
Click the Save button.
Right click on the 
Event in the left
side tree view and select Invitation
to Event.
Click the Select button.
Select the person being
invited by navigating through the organizational structure and clicking
on the 
select icon beside their name.
Click Save.
Note: An email will be sent to the person you selected inviting them to the event. You can add anyone from the system to an event, whether or not they are a member of the project team.
Calendar